The data privacy regulations of some countries require that a person making a report containing personal data must be notified of certain collection and retention practices regarding the information submitted by that person and must accept the terms and conditions for the use of the Kennametal Helpline.
You are being asked to read and accept the terms contained below. If you do not wish to accept the terms below, we are unable to accept any information through this system and suggest you report this matter directly to your supervisor or manager or to a representative of the Human Resources, Legal or the Office of Ethics and Compliance departments, depending on the nature of the possible violation.
This Helpline is a web and phone-based intake system provided by Kennametal Inc., 600 Grant Street, Suite 5100, Pittsburgh, PA (“Kennametal”) to its employees, vendors, suppliers and business partners and those of its subsidiaries (“Reporters”) for reporting suspected violations of laws or regulations, our Code of Conduct or company policies.
In certain countries, such as the United States, this Helpline may also be used to report suspected violations of other matters. It and the database in which the personal data and information that you may report is stored, are operated by NAVEX in the United States.
You may contact Kennametal with any questions relating to this Notice or the Helpline as follows:
Kennametal Inc. Office of Ethics and Compliance, k-corp.ethics@kennametal.com, 412-248-8275, 600 Grant Street, Suite 5100, Pittsburgh, PA
To proceed further, you must read this notice in its entirety. If you agree, check the I CONSENT box that follows. You will then be able to submit a report or question using the Helpline. If you do not provide your consent, you will not be able to submit a report or question through the Helpline.
Use of the Helpline is entirely voluntary. You are encouraged to report possible violations directly to your supervisor or manager or to a representative of the Human Resources, Legal or the Office of Ethics and Compliance departments, depending on the nature of the possible violation. If you feel that you are unable to do so, you may use the Helpline to make your report.
The Helpline is a confidential online reporting system that allows you to report suspected violations of law or company policies, as well as other concerns you may have, to Kennametal. In certain countries, Kennametal may only accept reports through the Helpline on limited topics, generally restricted to financial, accounting, auditing, bribery, competition law, discrimination and harassment and environment, health, hygiene, and safety matters. If your concern pertains to a matter that, under local law, may not be accepted by Kennametal through the Helpline, you will need to contact your supervisor or manager or to a representative of the Human Resources, Legal or the Office of Ethics and Compliance departments, to report the matter.
Please note that we are able to receive and process reports through the Helpline if you confirm that you have read and taken note of this Data Protection and Privacy Notice and expressly consent to the processing of the reports and your personal information as described below by clicking the I CONSENT box. If you do not consent then you may not use the Helpline to file a report and should contact your supervisor or manager or to a representative of the Human Resources, Legal or the Office of Ethics and Compliance departments, to report the matter.
Please be aware that the information you supply about yourself, your colleagues, or any aspect of the company’s operations may result in decisions that affect others. Therefore, we ask that you only provide information that you believe is true. You will not be subject to retaliation from Kennametal for any report of a suspected violation that is made in good faith, even if it later turns out to be factually incorrect. Please be aware, however, that knowingly providing false or misleading information will not be tolerated. The information you submit will be treated confidentially except in cases where this is not possible because of legal requirements or in order to conduct an investigation, in which case the information will be handled sensitively. We encourage you to identify yourself in order for us to follow up with questions we may have.
The Helpline captures the following personal data and information that you provide when you make a report: (i) your name and contact details (unless you report anonymously) and whether you are employed by Kennametal; (ii) the name and other personal data of the persons you name in your report if you provide such information (i.e.: description of functions and contact details); and (iii) a description of the alleged misconduct as well as a description of the circumstances of the incident. Note that depending upon the laws of the country in which you are residing, the report may not be made anonymously; however, your personal information will be treated confidentially and will only be disclosed as set out below.
The personal data and information you provide will be stored in a database which is located on servers hosted and operated by NAVEX in the United States. NAVEX has entered into contractual commitments with Kennametal to secure the information you provide in accordance with applicable law. NAVEX is committed to maintaining stringent privacy and security practices including those related to notice, choice, onward transfer, security, data integrity, access, and enforcement
For the purpose of processing and investigating your report and subject to the provisions of local law, the personal data and information you provide may be accessed, processed and used by the relevant personnel of Kennametal, including Human Resources, Finance, Internal Audit, Legal, Corporate Compliance, management, external advisors (e.g. legal advisors), or, in limited circumstances, by technical staff at NAVEX Those individuals may be located in the United States or elsewhere.
Personal data and information you provide may also be disclosed to the police and/or other enforcement or regulatory authorities. The relevant bodies that receive and process personal data can be located in the US or in another country that may not provide the level of data protection available in the EU.
The personal data you provide will be kept as long as necessary to process your report, or, if applicable, as long as necessary to initiate sanctions or to meet our legal or financial needs.
Kennametal will promptly notify any person who is the subject of a report to the Helpline except where notice needs to be delayed to ensure the integrity of the investigation and preservation of relevant information.